Microsoft Teams - Share and Collaborate with Files

Teams makes it easy to share files with students and colleagues. Every Team, (and every channel within a Team) has its own file folder where you can share files with members of the Team. If the shared files are Word, Excel, or PowerPoint files, your colleagues or students can view, edit, and collaborate on the files directly in the Teams app. They can even see each other's changes in real time.

You can either upload existing files or create new files directly in the file folder:

- To upload existing files into your library, go to the Files tab in your Team, and select the "Upload" button. A File Explorer dialog box will open, allowing you to select the file (or files) you would like to upload. Select the file (or files) you want to share and then select "Open." Any files you upload will be accessible by any member of your Team.
- To create a new Word, PowerPoint, or Excel document in your files folder, select the "New" button and then select the kind of file you would like to create. Name the file and select "Create." The new file will open in Teams and you can begin editing it. If you prefer to work in the desktop version of the app, select the "Open in…" button on the ribbon and the file will open in your preferred desktop app. As soon as it is created, your new file will be available for members of your Team to edit as well.


Pro Tip: Within the Files tab of a Class Team, you will find a Class Materials folder. Anything added to the Class Materials folder will be read-only for your students. If you add a document to Files, but not to the Class Materials folder, any member of the Team can edit the document.

👇 Additional Microsoft Teams for Education Resources 👇

🎓 Check out this free course to learn about Microsoft Teams and how it can be used in classrooms and schools: https://aka.ms/TeamsEDUMEC

✅ Introduction to Microsoft Teams: https://aka.ms/TeamsPP

✅ Microsoft Teams support: https://aka.ms/TeamsEDUSOC

✅ More Microsoft Teams video content: https://aka.ms/TeamsEDUYouTubePlaylist

✅ Microsoft Education webinars: https://aka.ms/MicrosoftEDUwebinars

✅ Microsoft Teams interactive guides: https://aka.ms/TeamsInteractiveGuides

✅ Get connected with Microsoft Store trainers for Remote Learning Support: https://aka.ms/MicrosoftStoreEDUTraining


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